Feeling the crushing
weight of paperwork in your business? Find fast
relief here!
As word processing has
replaced typewriters, electronic document management
is replacing filing cabinets. The fundamental
reasons are the same: time efficiency and thus labor
costs savings.
QBalance knows your pain. We were overwhelmed with
paperwork, but we have found salvation in implementing
an automated electronic document management and
workflow management system. These are just some of the
benefits that we have discovered:
-
Any or all general company documents or office
records can be maintained just like they are now in
filing cabinets - but electronically accessible
- in seconds,
by anyone with the right privileges. By using
standardized document naming templates and filing
structure, anyone can find someone else's (past or
present employee's) documents easily.
-
Eliminating stacks of space consuming paperwork
clutter – all documents are stored
electronically and organized for quick retrievable
by computer access.
-
Say no to repetitive time-killing paperwork retrieve
and filing – share the same paperwork
simultaneously among different people at their
convenience via their own computer (but only with
approved access credentials that you govern).
-
No more mind boggling frenzy from lost, misplaced or
mishandled paperwork – a permanent copy that is
available for viewing, emailing, faxing or
re-printing by virtually any computer.
-
Experience the convenience of remote access to
paperwork from outside the office - where
Internet access is available at a field location, a
customer site, at home or even in a vehicle with
cell phone based Internet access with a notebook
computer.
-
Save valuable office and storage space –
substantially reduce the need for most filing
cabinets, or in rare cases, eliminate the need for
filing cabinets on site with readily accessible
duplication of their paperwork in the electronic document
management system.
-
Effortlessly track paperwork flow and approval –
know exactly who has the document, whether they have
approved it, and upon approval have it automatically
presented to the next person in line for review or
simply filed away.
-
Cheap insurance
against disaster - have duplicate, backup
storage of all electronic documents off site to
recover from natural disasters (hurricanes,
tornadoes, floods, etc.) directly effecting your
business.
-
Do more work
with less staff - in many cases, the need for
additional staff can be eliminate, or the need for
temporary or part-time staff reduced, because the
existing staff makes better use of their time.
Paper Cuts Profit
What is paper handling really costing you in your
business? Considering all the costs in running a
business, both apparent and hidden, a recent study
suggests the following:
Cost to file a paper
document.....$20
Cost to find a misfiled paper document... $120
Cost to reproduce a lost paper document... $250
Advantage of using electronic documents in your
business... Priceless
Maybe your costs are less, or
more - the point here is that paper handling is an
expense in your business that can be greatly reduced.
QBalance has the solutions to make that happen.
See for yourself -
call our document management specialists toll free
at 800-216-0763 or email
gopaperless@qbalance.com for more
information - and a quick demonstration via the
Internet - today!
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