QuickBooks Pro 2010 and QuickBooks Premier 2010

What's New in QuickBooks 2010

       NEW Features in QuickBooks 2010
                     QuickBooks Pro and QuickBooks Premier and QuickBooks Enterprise

• Install Manager - Improved QuickBooks installation wizard.
• Backup / Restore data compression - Improved QuickBooksbackup storage compression logic.
• Condense / Archive - Improved QuickBooks logic to more reliably reduce the amount of data in the company file, and improve the day-to-day performance of QuickBooks.
• Document Management - QuickBooks Pro and Premier.  QuickBooks Document Management is the ability to attach files of any type to the appropriate QuickBooks records (names, items, accounts, transactions and company file as a whole). 102MBs of data storage! If you go over, there is a monthly fee $4.95 to 500MB, $14.95 for 1 GB, $29.95 for 5 GB (plus sale tax). Attach a document to Lists Names (vendor, customers, jobs,  employee, item), Attach documents to transactions. Browse from your local computer to attach or scan an attach in one step-requires a twain compliant scanner.
• Rapid List Entry - Rapid QuickBooks List Entry is a new feature that allows user5s to enter, edit and save multiple QuickBooks list items (Customer, Vendor, Employee & Item) all in one table with active cells.
• Forms Customization - Easier and faster for users to make QuickBooks forms look more professional and match the branding on other customer facing printed materials.
• Company Snapshot - Allow users to customize what widgets they want to see in the QuickBooks Company Snapshot and provide additional widgets that give them insight into tactical details of their business. Set this as your home page for a birds eye view on exactly how your business is doing.
• Favorites Menu - A new QuickBooks top-level menu item called “Favorites” is available, and can be disabled or re-enabled by customers (from the View menu). Customers or their accountants can easily configure this menu to centralize their favorite, commonly-used, and hard-to-find menu items. These are stored on a per-user, per-company file basis.
• ELMO Electronic Check Processing – Check scanning service offering through QuickBooks Merchant Service accounts.
• Online Banking - Numerous usability improvements, such as switchable download reconcile matching interface, side-by-side or register-view
  (you can now revert back to the view you had in QuickBooks 2008 edition! or, enjoy the current improvements.)
• Credit card processing - now get pre-authorization - available in 2009, but buried! Now, managing your merchant account is even easier.
  Call us for more information 800-216-0763 (ask to speak  with our superGuru - Linda Saltz)
  
  When you want to make sure your customer has sufficient funds available on their credit card, you can authorize the funds before you process the order. When you authorize funds for a credit card, the funds are placed on hold, and the limit of the customer's credit card is lowered by this amount. After the authorization goes through, when you make the actual sale, you can capture the authorized amount. Make sure you do this within seven days, when an authorization typically expires. If you capture an amount that is smaller or larger than the authorized amount, you may be charged a higher discount rate.
   
• Client Data Review - Available only in the Accountants Edition - Another great reason to select this edition over any other. A brilliant tool for finding and fixing errors. Controllers shoring up their month end numbers will find this a big time saver!  New QuickBooks 2010 Features- Troubleshoot negative inventory, apply credits tool, reclassify a group of transactions in one step, fix incorrectly recorded sales tax and payroll tax payments without messing up the bank reconciliation, batch write off of bad debts.
   
• Intuit Statement Writer - $150 - additional fee Accountant Edition (additional price) feature offers accountants significant productivity benefits for preparing highly professional-looking financial statements.
  Create up to 16 statements in one workbook and batch print your statements and documents
  Set ANY date range for statements, including 4-week months or 13-week quarters
  Send consolidated reports to clients in .pdf format
  Create Microsoft Word-based letters, cover pages and documents in your report, and bring QuickBooks financial data into your documents
  Build financial statements on a per-class or per-job basis, or as a combination of classes
   

NEW Features in QuickBooks 2010 Enterprise:

Custom Fields - Additional Custom Fields on forms and reports for Items and Names, with new data-formats (numbers, dates, phone, multi-pick) and data-format validation. Two to Three times more custom fields available

Build Assemblies - Build Assembly transaction form is now a template. Line-items of the build assembly can be modified on the fly. Custom Fields for Items can be added to template as headers and columns. Transaction form can be printed.

QuickBooks 2009 Added - key features

All Editions:

• Microsoft Vista Logo Certified
• Duplicate a transaction
• Right-click to delete list items
• Multi-Currency. QuickBooks 2010 now supports all global currencies. - Once you turn it on, you cannot turn it off
    so be sure that you buy or sell in foreign currencies before you use this feature.
• Conveniently process wire transfers and drafts from within QuickBooks
• New Company Snapshot. real-time overview of your business
• Larger numbers support - 11 figure numbers (99,999,999,999) versus 8 figures in previous releases
• Improved Bank Reconciliation -Sort by: Check number, Date, Amount, Payee and other column headings
• QuickBooks Live Community. - Post your question for thousands of accountants and other QuickBooks users for help
• One user can create an invoice while another user is running a report
• QuickBooks Messenger allows for instant communication between QuickBooks users
• Back-up data in multi-user mode
• Upgraded security on Master Company File Password
• Improved Online Banking -easier to set up and less confusing to use- Automatic transaction mapping to chart of accounts

Enterprise:

• 30 Users
• Sales force module (additional fees apply)
• One login if Warehouse management, Sales management, Business management
   

Point of Sale:

• Cashier Screen Easier to use and now with  Touch Screen convenience (requires a touch screen monitor)
• Capture customer signatures on merchant's receipt -Requires purchasing pin pad with signature sold separately
• 20 workstations in 1 location
• Improved Sales tax reporting with payment information by each tax agency, location, code and component
   
• Pro and Multistore - With webstore (additional fees apply) that will update items and pricing from POS
• Improved reorder points - Now easier to set default
• Plus Now you can set a reorder point with a QTY or Days of supply as a trigger - (THIS IS BIG)!
• Report of your Turn Statistics on the items you sell (turnover is how quickly you sell your items)

 

QuickBooks 2008 Added - key features

Click to run a "Whats new video" for QuickBooks Version 2008

All Editions:

• Easily share records with your accountant with an improved Accountant's copy now it only takes a single click to encrypt your file and upload the file to a secure server for your Accountant's download and review. Eliminating emailing and multiple file issues.  Your accountant can now complete bank reconciliations and merge accounts while you continue to enter your daily transactions
• Introducing context sensitive help, designed to provide new users with an enhanced start up experience.
• New excel templates make it easy for you to import existing customers, vendors, or product information into QuickBooks. Users can also assign each column in your existing Excel spreadsheet to a corresponding QuickBooks column

QuickBooks Simple Start

• Track Thousands of Customer and Vendor Contacts in free Simple Start 2008.
• Now supports Payroll! (additional fees may apply)

QuickBooks Pro, QuickBooks Premier & QuickBooks Enterprise

• Easily send invoices, sales receipts and other forms using Outlook and Outlook Express.
  Send emails directly from QuickBooks using Outlook or Outlook Express.
  Customer & Vendor Centers include clickable links on email addresses which open an email preaddressed. 
  Sync your contacts in Outlook with your contacts in QuickBooks.
  Customer Center- each customer now  includes Google Maps plus directions from a main location
   

QuickBooks Premier & QuickBooks Enterprise

• Easily identify which clients to bill. View unbilled time & expenses for all clients on a single screen and transfer to an invoice with one click. Instead of creating one invoice at time and selecting all unbilled time and costs, you now can simply open the Invoice for Time & Expenses screen and select the client and project combination. All unbilled costs for a given date range will be transferred directly to an invoice. You can also quickly view subtotals of your unbilled time and expenses and filter the individual entries by date

Point of Sale

• Users can now attach up to 2 digital pictures per item in your inventory list
• Users can generate and print a shipping label for UPS right from QuickBooks Point of Sale.
• Automatically track and reward customers that spend a certain amount at your store.

 

Other Great Features:

• Choose to auto fill  vendor bill/payments with just the correct chart of account  (elect not to prefill all fields
     with the last transaction data)
• QuickBooks will now warn you when you are entering transactions with a future date or a date older than 90 days (the 90 day range can be modified)
• QuickBooks now adds a date and time to your backup file making it easy ( for those  who consider themselves computer "challenged") to keep a daily backup - one for each day of the week , a monthly backup, and an annual backup. 
• QuickBooks has made it much easier for your accountant to work on your file while you continue to make entries into your file.  
    This feature will import all changes made by your accountant and provide you with a detailed listing of those
    changes. Its easy for your accountant to make and send your an import file with changes. Now your books will match your
    tax return and your accountant will no longer spin his/her wheels determining the cause of changes to beginning balances.
    Whenever you have a problem with the file, make an accountant's copy, e-mail and send to the accountant to fix. Your accountant will
    review at the  next opportunity and make the corrections in the copy you sent. He/She will then send you the file corrections to import
    into your copy. All very easy!  This feature alone makes it worthwhile for both you and your accountant to be on version 2009.
    Its good for you - you get accurate reports to make key business decisions without disruption to your daily workflow
    Its good for your accountant - spend less time reconciling and more time as a business advisor to your clients
• Negative deposits can now be entered through the make deposit window. A great feature for those who accept
    sporadic credit card payments  and occasionally need to refund a customer a credit card credit.
• Customization of forms has become much easier. Its time to give your company look a unique, professional look
      to your forms (invoices, purchase orders, sales order)
• New edition has teamed up with Google. The Google feature works the same way as a websearch but limits the
     search to  QuickBooks.  Not to worry,  will only retrieve what your employees have permission to see. In
     addition, set up a Google AdWords account within QuickBooks and receive a $50 credit from Google to try out
     this form of advertising.  What is  AdWords? Go to www.Google.com  and do a search on QuickBooks. Those
     links in the right margin are PAID advertising through AdWords. See how your sales can increasing by buying
     key  search terms - for your community.
• Are you still confused about what payroll taxes/forms are due when? This edition will remind you when to cut 
      payroll checks, when to file and pay payroll taxes and how much to pay.
• For those companies who ship regularly with UPS and FEDex,  process shipments and print FedEx and UPS labels from within QuickBooks - and in QuickBooks 2009 you can use thermal label printers! You can even schedule pickups and track packages right in your QuickBooks software. Shipping Manager pre-fills the shipping labels with the customer address information from your QuickBooks Invoice or Sales Receipt forms. No more writing labels by hand. And no need to enter data twice. Shipping Manager is already built in to your QuickBooks software and it's FREE to use. You only pay FedEx or UPS charges on what you ship. And you can sign up for Shipping Manager through your QuickBooks software and start using it right away.

  Negative deposits can now be entered through the make deposit window. A great feature for those who accept
    sporadic credit card payments  and occasionally need to refund a customer a credit card credit.

  Customization of forms has become much easier. Its time to give your company look a unique, professional look
      to your forms (invoices, purchase orders, sales order)New edition has teamed up with Google. The Google feature works the same way as a websearch but limits the
     search to  QuickBooks.  Not to worry,  will only retrieve what your employees have permission to see. In
     addition, set up a Google AdWords account within QuickBooks and receive a $50 credit from Google to try out
     this form of advertising.  What is  AdWords? Go to www.Google.com  and do a search on QuickBooks. Those
     links in the right margin are PAID advertising through AdWords. See how your sales can increasing by buying
     key  search terms - for your community.Are you still confused about what payroll taxes/forms are due when? This edition will remind you when to cut 
      payroll checks, when to file and pay payroll taxes and how much to pay.For those companies who ship regularly with UPS and FEDex,  process shipments and print FedEx and UPS labels from within QuickBooks - and in QuickBooks 2009 you can use thermal label printers! You can even schedule pickups and track packages right in your QuickBooks software. Shipping Manager pre-fills the shipping labels with the customer address information from your QuickBooks Invoice or Sales Receipt forms. No more writing labels by hand. And no need to enter data twice. Shipping Manager is already built in to your QuickBooks software and it's FREE to use. You only pay FedEx or UPS charges on what you ship. And you can sign up for Shipping Manager through your QuickBooks software and start using it right away.
• Easier, quicker navigation with New Home Page and Information Centers
• NEW Customer Center- manage customer accounts with fewer clicks
  One screen will provide all this information
       A list of all customers and their balances.
       Click any customer's name, and  see their entire transaction history- estimates, invoices, received payments
       On the same screen the customers'  contact information without having to go to different screens
       Create custom filters to see specific customers
       Click through to the actual form without running a report or the find function
  
   
• NEW Vendor Center- manage vendor accounts with fewer clicks
• New Payroll Center
  Payroll just became easier!  This new feature provides you with PR information in the form that you would expect to see
  it making it much easier to recognize problems (if any should ever occur)

QuickBooks Pro, QuickBooks Premier & QuickBooks Enterprise

• Whole new design for easier navigation.
• Filter customer and vendor lists for specific criteria
• New Vendor Center shows all your vendors and what you owe them in one simple screen
• New Employee Center shows all your employees and what you're paying them in one simple screen
• New Payroll Center for Do-it-yourself payroll will help improve the accuracy and timeliness of PR related functions by providing information about when payroll, and PR Liabilities are due, who to pay and how much is owed. This center automatically reminds you if important dates. Plus the process of setting up QuickBooks Payroll has been greatly simplified.
• Always on audit trail that does not slow down performance!
  All versions have switched to using the sequel database platform.
• Add multiple e-mail and shipping addresses for your customers.  Now you can set Cc e-mail addresses in the customer record which will pre-populate all e-mails created in QuickBooks for that customer.
• Processing credit card refunds- now there is a convenient way to show that a refund was provided on the credit memo.  Also a Bcc field has been added and users can set company wide default e-mail addresses to pre-populate the Bcc field (another improvement to your internal controls!)
• Voided checks are correctly accounted for by creating offsetting journal entries in the affected accounting period.
• Improved window for "enter bills".  See the vendors address that will print on the bill payment checks.
• Improved communication between the item record cost field and the replacement cost purchased on checks, credit card charges, bills and POs.  Now you have the option to update the cost in the inventory or service item when creating a new purchase transaction. Now you can base change item prices on unit cost.  This is a choice to change cost of an item in the item record (via a pop-up window) at the time the purchase transaction is entered. You can elect NOT to display the pop-up message via a checkbox, but whatever choice you make on that transaction (to update the item record with the new cost or NOT) QuickBooks will use that as the default behavior.  Its a good idea to discuss this new feature with all data entry personnel. You can reverse this decision by selecting "bring back all one time messages" option under preferences (general).   If the item is a component in an assembly, the bill of materials average cost will change when the assembly item is built
• Customized pricing and rounding options make it easier to keep your pricing competitive
• Inventory - Includes a new field for manufacturers part number. Search and sort by your part number or the vendors.
• Finally - QuickBooks now posts reconciliation differences to a new account called reconciliation differences- a P&L account (sure sounds immaterial but a true time saver for your accountant!)
• Utility that creates a more compact company file for easier portability such as e-mailing the file to your accountants.
  
  QuickBooks Premier and Enterprise
• An improved bill of materials that includes (total cost to produce) with the ability to factor in overhead costs such as labor, supplies and depreciation
• Manufacturer/Wholesale, Retail, and Accountant's editions: (All QuickBooks Enterprise editions include these features but the following premier editions DO NOT: Contractor's, Professional, or Nonprofits.  If premier is the right product for you, AND, you want all the features of all the editions, purchase the Accountant's QuickBooks Premier edition as it contains every feature of every QuickBooks  premier edition.)
   
  • Backordered column has been added to the sales order to indicate fulfilled and still open quantities. Invoice has a new backordered column and picking lists can now be printed. Packing lists now show backordered items.  If you are a nonprofit and need to track backorders, consider purchasing the accountant's edition.

  
   

  • Backorder functionality on purchase orders as well. POs will display a column for previously received and a separate backorder column
  • Sales order fulfillment worksheet (window) shows all open orders  based on criteria important to you such as oldest orders,  shippable dollar amount, or by customer.  Customize whether you want to allow partial shipments or only complete orders. Select the orders you want to ship, then batch-print pick lists, packing slips or invoices.

  

   

  • Available-to-promise window where you can review how much of an inventory item  is on hand, how much has been committed to customers, expected on new POs and how much is pending for builds.
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• Accountant edition - toggle between QuickBooks Simple Start, QuickBooks Pro and all industry specific versions of QuickBooks Premier
• Select multiple sales orders to consolidate into a single invoice
   

click to learn more about : Added features of earlier additions of QuickBooks

QuickBooks 2010