QuickBooks Premier NonProfit Edition
is it a better choice?
QuickBooks software training, support, and problem solving.
Strategies and information for a total small business solution
Accounting ● Tax
● Bookkeeping ● Office procedures
As you read this article, I have highlighted those reasons why the additional expense of Premier NonProfit Edition should be considered.
QuickBooks Premier a more expensive version released by Intuit, includes all of QuickBooks Pro features plus has added remote access, sales order
tracking, and building inventory assemblies. Compare
QuickBooks Products here. The nonprofit edition is the Premier edition with a customized set-up. Most likely
Nonprofits will not use the inventory assembly feature, but the staff and board may find accessing the books remotely a tremendous benefit. If
QuickBooks Pro is already in place, customized and utilized fairly consistently and remote access is not an issue, purchasing the premier
version can wait.
The Nonprofit version of Premier includes all of Premier's new features plus has preprogrammed the
customization process to fit a non-profit accounting environment. Therefore the staff have less opportunity to create havoc with the data file, which reduces
erroneous entries and reduces the use of incorrect transaction types to record an event. Included with the software is a
nonprofit menu option plus a specialized navigator using terminology for transactions that are regularly used by nonprofits.
A help menu has been included that offers answers to frequently ask questions about bookkeeping issues non-profits must face regularly..
Not much is required by the nonprofit
to customize the QuickBooks NonProfit edition. A unified chart of accounts is created based on the
filing requirements of the Form 990. For nonprofits upgrading from another
version of QuickBooks, the newly created chart will automatically be made
inactive. So there will need to be some re-categorizing, merging, and
editing of the existing chart to conform to the new chart (We can help
with this transition).
In QuickBooks Pro, jobs are used for grants and customers used for donors,
invoices are used to track current pledges for long term pledges.. The
same functionality- Jobs, Customers, Invoices applies to QuckBooks Premier
Nonprofit edition but the nonprofit edition has replaces field labels
(customers) with label called Donor and uses "Donor Pledges" on
an invoice form. These modifications can be done in QuickBooks Pro by someone who is
computer literate, willing to read the manual with lots of free time
needed to gain an understanding of how QuickBooks works behind the scenes. The sample company
that come with the NonProfit editions includes sample nonprofit data
that demonstrates transaction types and provides
reports that are most useful to Nonprofits.
The sample file also demonstrates how
classes can be used for multiple programs. (Classes are
used for each program activity with one (or multiple
classes set up to hold common expenses to several or
all programs. A handy tool providing totals need for
journalizing monthly to allocate expense burden to the
individual programs. Sales
orders available in the NonProfit Edition (not available in Pro) may prove a handy tool
for tracking long term pledges or for taking a reservation from members or
donors, taking orders for product sales and for tracking service orders .
Non profit Navigator
The screen shot above is a copy of the
home page in QuickBooks Nonprofit Edition. This
window enables the staff member without accounting experience to easily select the correct activity
to enter data.
instructions and expert insights for nonprofits using
QuickBooks Pro and QuickBooks Premier Nonprofit Editions
to produce the reports you need with just a few
Cut down the time you spend on the books by 50% by
learning the set-up tricks and usage techniques to conquer
the vast reporting requirements of NonProfits
Manage donors, grants, and pledges
Allocate expenses across multiple
Post income and expenses by fund
Design the right chart of accounts
within the QuickBooks nonprofit Edition is the
nonprofit reports menu, (shown at left) and a link (not
shown) to 2 customized letters that integrate with the donor/member
list in QuickBooks to Microsoft Word letter writing software. While the
integration exists in QuickBooks Pro version, it is buried under the
company menu. Introducing this useful integration tool
on the nonprofit navigator will help staff become more efficient in their
Most of these specialized
Nonprofit reports could be developed within
Pro version by someone familiar with the report development process using
the "modify report" feature. But
here in the Nonprofit edition the reports have been pre-designed and grouped
together for easy access.
Many nonprofits have low overhead budgets providing few opportunities for
hiring consultants to set-up and train on bookkeeping systems. With
pre-designed reports, sample companies, and the entire list menu
renamed with terminology familiar to nonprofit staffers will significantly
reduce the learning curve. Staff who understand how
to use the software mean less time your accountant will
require making adjustments for financial reports.
With QuickBooks Premier Nonprofit Edition you will still
need to set-up Donors, Grants, Vendors, Members, entering
historical information from the beginning of the fiscal year, entering
budget information and streamlining office procedures to match the
efficiencies QuickBooks Premier Nonprofit edition has to
Intuit has a few forms
and reports geared toward church accounting (donations
pledged sales receipt & list of donations for the year).
To download these specialized forms/reports go to
QuickBooks Reports Library
QuickBooks Forms Library
for Non Profit
comprehensive book/disk set is an excellent
guide to setting up and implementing a nonprofit strategic
We can provide valuable assistance or
guidance- to make this transition one that will result in
accurate, informative, easy to read financial reports.
Learn more about our nonprofit
annual support for QuickBooks. If you need help and have hi speed (anything but dial-up) internet
access, call us
800-216-0763. We understand your budget
constraints and have streamlined the training process. We offer
set-up, get you going with starting balances, and guide you
through the detail entries needed. Once a set-up has been completed,
just a few pointers are necessary to get the basic entries down. Don't
forget to sign up for our
and receive monthly pointers.
Other websites that we found helpful:
We found the
Finance Team to be an excellent online resource for any nonprofit. If you are a novice to bookkeeping or brand new to nonprofit fund
accounting this site provides definitions, how-tos, and options to
customize and use QuickBooks to your special needs. These experts
recommend setting up a 2nd QuickBooks file to track the pledged accounts
receivable and recording the pledges within the main QuickBooks file when
Did you know that Craigs list sponsors a full day of
Boot Camp" for non-profit organization on everything from
grant writing, to technology, to selecting and retaining board members and
Much Much More?
Terrific PDF file written by the IRS about
Charitable Donation Receipts - includes all the who, what,
where, when & why.
Click to download.
Did you know this website was more than just
QuickBooks for Nonprofits? Be sure to navigate through
this website for QuickBooks Tips and Bookkeeping/Accounting/Personnel &
marketing tips for Nonprofits and Small business. See Financial Tips on such topics as
College financial aid or getting the
most out of
QuickBooks Premier Contractor Edition.
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