An update does not provide any
new features to your software. The purpose of an update is to
fix minor glitches to the program. Updates are free.
upgrade (version) is when significant changes are made to the program which
usually include adding features or improving features. Intuit has
been rolling out a new upgrades with great new features every Fall
Read about the
current QuickBooks upgrades.
Each year Intuit comes out with
an upgraded product, offering new and improved features.
Throughout each year, Intuit
repairs glitches by providing free of charge release updates. The
following is a list of updates for each upgrade/version.
Latest Release By Version
To determine if you have installed the latest release for your
version. Open QuickBooks and press Control
key + 1.
The pop up window on the product line will tell you the release
If you are hooked up to the
internet at the same time QuickBooks is open on your desktop,
QuickBooks will automatically
update without any action on your part. If you have turned off
this feature, you may manually update using the following procedure.
How to initiate an update
to the latest release:
Whenever you install a new version
or reinstall your current version of QuickBooks its a good
idea to immediately update to the latest release. To update
one computer automatically
Make sure you are online with
From within QuickBooks> Help menu> Update QuickBooks
From within QuickBooks> File
menu> Update QuickBooks (QB 2005 and earlier)
Allow enough time for the update
to download (length of time needed to download will vary based on
your internet connection speed and the size of the update file.
Leaving the internet connected for an hour should be plenty of
time to let QuickBooks download the complete file. QuickBooks
works in the background to get the update file from the
QuickBooks.com. Therefore, you may continue to
work within QuickBooks or on other software within your computer.
Once the download is complete, the update
file must be installed.
Close QuickBooks, a popup window
will ask if you would like to update upon closing or re-opening
the QuickBooks File. Click
Keep in mind all computers on a
network must download the update and complete step 5 for the
continued access to the Company file.
QuickBooks includes an
automatic update feature. When an update is available, QuickBooks
will download and install the update. You must be connected
to the internet for this automatic update to take place but
QuickBooks does not have to be running. If you disconnect
from the internet and Quickbooks has started a download, the next
time you connect, QuickBooks will resume the download of the
update at the point where it was previously halted.
If a problem occurs or the
Quickbooks update does not work
Don't fret, use the procedure below. We have never had a problem
with this. In fact, this is our preferred method of updating
To download the latest QuickBooks update manually
- perfect for those companies on a network!
The following manual procedure is more efficient
method and you can check to verify results. It works very
well with networks. All the computers with Quickbooks installed may
update using the
same downloaded update file. Saves time.
Check QuickBooks software to
find out what release you currently are running.
Within QuickBooks press Control
key + 1
The pop up window on the product line will tell you the
release number (write it down)
Set up the computer with
designated folder for downloading current and future QuickBooks
From the C drive of your network (or
your individual PC if not networked)
Set up a new folder named "QuickBooks Updates"
- Highlight the C drive (or if networked, highlight the root
drive of the server)
- From the file menu
- Select New
- Type the name of the folder
You will easily find this folder when it is time to download
Click on the link
follow the manual download links for your edition of QuickBooks.
Unsure of the edition you own?
Open QuickBooks, from the
help menu, select About QuickBooks
Click on manual download
The file is named qbwebpatch.exe
(earlier versions may have different file names)
Write down the file name you are downloading, you will need it in
When the file download box
opens, click on save.
Change the save location to save in: "QuickBooks Updates" on the C drive.
When the download is complete,
you will need to double click on this file (also known as running
the file or executing the file) which will install the update
Go to the computer that has QuickBooks installed
Make sure QuickBooks Software is NOT open on the computer
Open Windows Explorer software
Click on the "QuickBooks Updates" folder
click on the file within the folder. (see step 5 for the
name of the file to click on)
The update will know where to go and what to do, you are done!
If you would like to confirm
that the update did install, redo step one to find the
By turning on the Share download option, when QuickBooks updates
automatically (not the manual method) QuickBooks downloads updates
to the location where the shared company data file resides.
Otherwise, QuickBooks downloads updates to a location relative to
the directory or folder where QuickBooks is installed.
To set up for shared downloads:
1. Share the folder containing the QuickBooks
company file with all QuickBook users on the network
2. Map a network drive on each system using QuickBooks, to ensure
that users access the company file properly.
3 Open the company data file.
4 From the File Menu, Choose Update QuickBooks
5. Click on the Options tab
6. On the options tab, select yes for the shared download option.
7. Click Save.
When one user on the network downloads and installs a maintenance
release, QuickBooks detects the latest release and prompts each user
as they exit the program to install the update.
We are always improving our
website. If you find these procedures vague or unclear at any
send us an email, we will review and update our webpage
for the next individual who comes to our site.