QBalance.com is an independent QuickBooks Consulting
firm. Our customers rely on us to guide them through the
maze of accounting and tax issues.
We are strong proponents of the
payroll services offered to QuickBooks users by Intuit.
They can help you save money, time and create terrific
reports to help you better manage your business.
Our consultants are super Gurus and ALL of us, strongly,
recommend QuickBooks Payroll services because it will
provide QuickBooks users with the best, most
efficient method of tracking payroll expenses and
creating paychecks. If you have another payroll
service, now is a good time to compare services. Our consultants are here to
help you assess which payroll is your best choice. For
business owners who have the time, learning payroll can
save you thousands in payroll preparation fees. For
businesses limited on the time they can invest in
learning about payroll, QuickBooks Assisted Payroll is
the ideal choice. With QuickBooks Assisted all that is
required is an accurate, smart, SET-UP and about an hour
of your time to learn how to create paychecks, download
a copy of your completed and filed payroll tax forms. With over 25 years experience, our payroll
and efficiency experts at 800-216-0763 can help you
understand what changes will be made to your existing
payroll procedures; what savings would come from these
changes; and what training you might need to implement
these changes so you can make the right choice in payroll
You can choose between QuickBooks
Enhanced Payroll or QuickBooks Assisted Payroll. Either
is a great choice for companies who do not rely on their
existing payroll service provider for pension
administration or benefit administration (these services
are not yet offered by Intuit).
QuickBooks Assisted Payroll - Intuit will
remit ALL Taxes and Tax forms and prepare W2 and year end
forms. You print the checks locally and distribute them or you
can sign up for direct deposit. If you have
deductions for Garnishments, you would create and mail
out those checks. Intuit employees guide you
through the set-up and are available to answer payroll
QuickBooks Enhanced Payroll- You remit all
taxes and print and mail all tax forms. QuickBooks will
create the forms and print with mailing instructions.
You print the checks locally or you can sign up for
direct deposit. QuickBooks provides a software
wizard that will guide you through the set-up.
There is a 3rd option called
QuickBooks Basic payroll which will create paychecks but
will not create the payroll tax forms. Generally you opt
for this service if you have an accountant preparing your
quarterly tax forms. This option is usually more
expensive than using an outside payroll service provider
or QuickBooks Assisted Payroll service.
Is the hand holding Intuit
provides with QuickBooks Assisted Payroll or the wizard
included with QuickBooks Enhanced Payroll enough guidance
to rely on? It depends on your experience
with payroll taxes. If you are old school and have
managed payroll tax forms for years, then yes, its a
no-brainer, you will do fine. But for
non-accountants, payroll tax preparation sounds ominous
and can be misinterpreted. We recommend you get
expert help (which we offer) to ensure that the payroll
items contain all the right tax attributes, that they
point to accounts that you as a NON-accountant can
understand and recognize if a problem arises and create
terrific managerial reports, plus receive a solid
understanding of what is your responsibility and what
QuickBooks will do for you.
QuickBooks Assisted payroll
service guaranty's that the tax payments are paid
timely and forms are accurately filed and if an error
occurs caused by their service, they pay the penalty and
create the amended forms. This service is the same
service level you now receive with ADP and PayChex.
So why then is a Payroll
consultant necessary? Whether you use QuickBooks payroll
or an outside firm, much can get lost in the dialogue
between your staff payroll person and the clerk working
in the payroll service call center. QuickBooks Advisors/
payroll tax consultant will help you set up new
payroll items correctly and explain what reports to save,
what to print and what choices you should be making. In
addition, we are a quick call away when new ISSUES arise
with your payroll. Let us review your set-up, make
you aware of what IS an issue and when you should seek
additional help. This is even if you use an
outside payroll service. With any service payroll
bureau you do not get assigned an expert in payroll tax
rules. Instead you receive an expert in data entry and
We can help you determine which
QuickBooks service is best for you. Enhanced
payroll will save you lots of money each year over a
payroll service, and if the person at your company
assigned to do payroll will be with you for many years,
then learning payroll is a smart business choice.
If you are always short of time, and do not have a person
who has the time to invest to learn payroll guidelines
correctly, then QuickBooks Assisted payroll is your best
sign up for QuickBooks Assisted Payroll through us, we
will provide an hour of consulting free.
Use this hour after working with Intuit to
fine-tune and maximize the reports that come from
To review, QuickBooks
Assisted payroll is less expensive than most outside
payroll providers. Intuit guarantees payment of any
penalties caused by them. This service significantly
reduces data entry and bookkeeping affiliated with
payroll. The resulting reports in QuickBooks are superior
and provide needed information to make smart business
decisions. Once you are set-up its easy- a no brainer !!!!!.
For existing QuickBooks Enhanced
users who feel like they are walking through a dark
hallway with lots of turns, tripping regularly getting back up only to stumble again, its time to get
training, and we can help.
What we do is provide you with a
Best Practice QuickBooks Payroll Set-up:
1. We set up your payroll items to point to liability
accounts that correlate with the forms you file.
2. We setup accounts that track your direct labor
and office labor in separate accounts, changing your
reports to provide key
labor indicators that will RED FLAG when something is not
3. We teach you the components of job costing
4. We provide training on tax forms that get filed, payroll
limits, tax rates and what is taxable and how to save
payroll tax dollars.
5. We help you set up your employees correctly and set up
defaults that will automatically appear on all new
6. We explain the tax consequences of employee benefits
such as personal car use, pretax health, simple, 401ks
7. We point you to literature that will keep you informed
and reduce the reliance on an expert.
8. We help you understand labor laws.
9. We will make suggestions that will save you money,
time and effort.
If the person who handles payroll is not aware of payroll
tax issues and labor issues, its time to get a "big
brother" or "big sister" providing live USA Expert
guidance. Its not expensive. Our annual $440
support plan good for 4 hours of training and support,
can include this training along with helping your conquer
other areas of QuickBooks, as well. Call and talk to
us. Although it may appear from QuickBooks software that
you should "go it alone", it's not the wisest choice.
Changing payroll services takes the least amount of time,
if you do so at anytime before the 2nd Quarter of the
year. If it is beyond the 1st Quarter of the year,
give us a call and we will explain the effort involved so
you can make a wise choice to proceed or wait until
January 1st of next year.
You may have heard that submitting
your payroll to an outside service is the smartest way to
provide yourself with more time to concentrate on sales.
QuickBooks Assisted Payroll is a hybrid solution that
releases you from the burdens of understanding payroll
taxes, but provides your reports with critical, accurate,
revealing data about how your business is doing. We
are here to help, call us and we will provide you with
all the details you need to make a smart business