QuickBooks Premier Edition

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What's new in QuickBooks Premier Software

QuickBooks 2015 Added - key features

• Home page insights- now view how your business is performing: top customers, income and expenses and profit and loss.


• Collaborate better with your Accountant - save a copy of your company file to a shared folder right from QuickBooks Premier- your accountant must have an active Pro Advisors membership or be using QuickBooks Accountant Desktop Plus subscription, both the accountant and the client must be on QuickBooks 2015.


• Improved reporting - can be read easier with alternate line highlighting, make comments right on reports, and email multiple reports from QuickBooks.
• Notes - just got better!- pin that important note per customer, vendor or employee where all can see. Only one note can be pinned per.
• Single window for reminders and notifications - all in one place- even notes from accountants.

QuickBooks 2014 Added - key features

• Customer, Vendor and Employee data readily available.
  
• Invoice Time & Expense window- Invoice for unbilled time or expense for a customer or multiple customers from one place.  Select one customer and you can pick and choose which time or expense to include in the invoice.  If multiple customers are chosen then all unbilled time or expenses for each customer will be included in their invoice.


• Customize email templates to include either customer/job info, see all emails sent to customer, and include multiple attachments on emails from QuickBooks.
• Now see key reports with one click or track bounced checks.

QuickBooks 2007 Added - key features

• Whole new design for easier navigation.
• New customer, vendor and employee centers
• Customer Center interactive demo in QuickBooks
• Filter customer and vendor lists for specific criteria
• New Vendor Center shows all your vendors and what you owe them in one simple screen
• New Employee Center shows all your employees and what you're paying them in one simple screen
• New Payroll Center for Do-it-yourself payroll will help improve the accuracy and timeliness of PR related functions by providing information about when payroll, and PR Liabilities are due, who to pay and how much is owed. This center automatically reminds you if important dates. Plus the process of setting up QuickBooks Payroll has been greatly simplified.
• Always on audit trail that does not slow down performance!
  All versions have switched to using the sequel database platform.
• Add multiple e-mail and shipping addresses for your customers.  Now you can set Cc e-mail addresses in the customer record which will pre-populate all e-mails created in QuickBooks for that customer.
• Processing credit card refunds- now there is a convenient way to show that a refund was provided on the credit memo.  Also a Bcc field has been added and users can set company wide default e-mail addresses to pre-populate the Bcc field (another improvement to your internal controls!)
• Voided checks are correctly accounted for by creating offsetting journal entries in the affected accounting period.
• Improved window for "enter bills".  See the vendors address that will print on the bill payment checks.
• Improved communication between the item record cost field and the replacement cost purchased on checks, credit card charges, bills and POs.  Now you have the option to update the cost in the inventory or service item when creating a new purchase transaction. Now you can base change item prices on unit cost.  This is a choice to change cost of an item in the item record (via a pop-up window) at the time the purchase transaction is entered. You can elect NOT to display the pop-up message via a checkbox, but whatever choice you make on that transaction (to update the item record with the new cost or NOT) QuickBooks will use that as the default behavior.  Its a good idea to discuss this new feature with all data entry personnel. You can reverse this decision by selecting "bring back all one time messages" option under preferences (general).   If the item is a component in an assembly, the bill of materials average cost will change when the assembly item is built
• Customized pricing and rounding options make it easier to keep your pricing competitive
• Inventory - Includes a new field for manufacturers part number. Search and sort by your part number or the vendors.
• Finally - QuickBooks now posts reconciliation differences to a new account called reconciliation differences- a P&L account (sure sounds immaterial but a true time saver for your accountant!)
• Utility that creates a more compact company file for easier portability such as e-mailing the file to your accountants.
  
  QuickBooks Premier and Enterprise
• An improved bill of materials that includes (total cost to produce) with the ability to factor in overhead costs such as labor, supplies and depreciation
• Purchase and sell the same item in different units of measure. Pricing for the multiple units of measure is based on the base item price which is the smallest unit of measure. (Contractors, Wholesaler/Mfg, Accountants edition only)
• Manufacturer/Wholesale, Retail, and Accountant's editions: (All QuickBooks Enterprise editions include these features but the following premier editions DO NOT: Contractor's, Professional, or Nonprofits.  If premier is the right product for you, AND, you want all the features of all the editions, purchase the Accountant's QuickBooks Premier edition as it contains every feature of every QuickBooks  premier edition.) 
  Video:
   Understanding sales order fulfillment in QuickBooks Premier
   Managing costs with the Bill of Materials
   
  • Backordered column has been added to the sales order to indicate fulfilled and still open quantities. Invoice has a new backordered column and picking lists can now be printed. Packing lists now show backordered items.  If you are a nonprofit and need to track backorders, consider purchasing the accountant's edition.

  
   

  • Backorder functionality on purchase orders as well. POs will display a column for previously received and a separate backorder column
  • Sales order fulfillment worksheet (window) shows all open orders  based on criteria important to you such as oldest orders,  shippable dollar amount, or by customer.  Customize whether you want to allow partial shipments or only complete orders. Select the orders you want to ship, then batch-print pick lists, packing slips or invoices.

  

   

  • Available-to-promise window where you can review how much of an inventory item  is on hand, how much has been committed to customers, expected on new POs and how much is pending for builds.
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• Accountant edition - toggle between QuickBooks Simple Start, QuickBooks Pro and all industry specific versions of QuickBooks Premier
• Select multiple sales orders to consolidate into a single invoice
   

QuickBooks 2005 Added - key features

• Improved management of customer payments.   See Tour
  Automatically handle overpayments or underpayments from customers on the receive payment window.
  When creating an invoice you can now immediately apply a customer deposit or other outstanding credit on the invoice form (no longer must you go to the receive payment window)
• Improved downloading bank and credit card transactions.  Match multiple transactions at a time. Associate similar vendors to one existing vendor name (for example multiple outlets for the same store)  See Tour
• Print envelopes from within QuickBooks. Improved letter wizard for  integration with Word. Plus convert an invoice into a word document for a more personal touch.  See Tour
• Reports navigator making it easy to select the right report to find the information you need   See Tour
• Retained earnings Quick Zoom (a feature handy for bean counters aka accountants)
• Shipping manager (not available in Basic) is now UPS Ready,  using customer address information on sales receipts or invoices to pre-fill UPS shipping labels (Fed-Ex labels can be printed too), complete with tracking numbers and bar codes. Schedule pickups and track shipments-directly from QuickBooks.
• Void/Deleted Transactions report - always on, improving security of your data
• For Do-it-yourself payroll subscribers there is now an enhanced service  which offers you the option of direct depositing the paychecks into employee's bank accounts plus prepares state tax forms. (there is an added cost to this feature).  New workers comp feature helps contractors track gross wages by classification code and calculate  worker's comp premiums (additional fees apply).
• All Premier editions includes an improved Business Plan Tool   See Tour and Expert Analysis Tool See Tour
• All Premier editions - Set billing rates by individual, position or skill level.  Use billing rate levels for all items or just for specific items. Send timesheet hours to invoices and QuickBooks will apply the right rate.
• Edit assembly items when components change
• Premier Contractors edition- New Job Cost by Vendor & Job Report, New Cost to complete report - a great tool for determining if the job is running over budget.

QuickBooks Premier 2004 Added - key features

• Vehicle mileage tracker.
• Loan manager to track loan payments and record interest expense.
• Undo premature bank reconciliation - an improved reconcile discrepancy report shows you changes and deletions made to previously reconciled transactions.
• Email POs, sales orders, sales receipts, credit memos, reports.
• Create POs from sales orders.
• Print packing slips and general purpose shipping labels from invoices.
• Save forms and reports in pdf format.
• Time and material invoices- now import both the item descriptions and the notes.
• Cash flow projector.
• Customize price levels per item, by dollar amount, for any customer. Set custom prices for items that are associated with different customers or jobs.  Or set up to 100 fixed percentage price levels.  Increase or decrease prices of all items for a particular customer or job by a fixed percentage
• Fixed asset tracker- asset name, serial number, date purchased and disposal date.
• Accountant- premier addition also adds a fixed asset manager that will calculate and track depreciation.

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QuickBooks Premier 2009  Review

QuickBooks Premier has all the great features of QuickBooks Pro

Plus QuickBooks Premier has added:

• E-mail sales orders
• Tracks sales orders, inventory components and finished goods or "assemblies". Great feature for tracking backorders
• Create forecasts and business plans
• Customize prices - up to 100 different prices levels per item by percent. Now you can assign a price for each item per customer. Use for a customer name or to a customer group.
• Auto reverse journal entries
• Remote access

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Why is QuickBooks Premier worth the extra money?

Premier takes the set-up process beyond the basics  No more wheel spinning or guess work on the right set-up for your business. You will reduce transaction errors by using the dynamite customized set-up tools that QuickBooks premier includes.  Premier comes pre customized  plus provides a sample company file that help non accountants see the total capability of QuickBooks for their industry.  Because of the added efficiency and data collection features, the extra cost for the software becomes immaterial when the enhanced reporting providing the opportunity to make better management decisions.

• More Than 100 Professional Form Design Templates help small businesses look more professional without having to purchase expensive stationery
• Remote access is a free service for 12 months so you get anytime anywhere flexibility and accessibility to your records.
• Each industry version of QuickBooks Premier comes with sample companies specific to that industry. Not sure  how a transaction should be entered? You can view the industry specific help on every screen,   or open the sample company to see how examples of how it should be handled.
• Industry specific flavors of QuickBooks premier offer easy to use help which identifies how most businesses within that industry use QuickBooks to gather important marketing information or track details and transactions unique to that type of business.  Industry specific "flavors" come in Nonprofit, Retail, Wholesale and Manufacturers, Accountant, and Contractor.  If there is no industry specific version that could be adapted to your company, purchase the accountant edition.  The QuickBooks Premier Accountant Edition combines all the best of each industry version by including  the sample files, help menus and chart of accounts available in each of the industry specific flavors. With so many examples to look at,  developing  the best set-up for your business becomes easier.  The accountants version includes depreciation features and adjusting entries your accountant will use that are  not available in other QuickBooks Premier software editions.
• If you sell a product,  the sales module in Premier editions (Wholesale, Retail & Accountants) provides for order taking, order fulfillment and converting orders into purchase orders generating time savings plus the tools needed to provide great customer service.
• If you have several locations and prepare payroll with QuickBooks you will appreciate the ability to enter payroll by sorting employees by location.
• If you are not a  bookkeeper -  QuickBooks Premier has taken care of much of the "customization" needed for your business. This helps non accountants avoid bad set-up decisions that result in mistakes and confusion. Each industry version comes with a "predefined" company (without transactions) that contains a complete chart of accounts. If your industry needs to sort their data by more than just income and expenses, the QuickBooks Premier version's sample companies and  predefined company files are designed to help you make this happen.   The predefined  company file has been tweaked to help you record your business transactions.   A starter list of items used for invoicing and purchasing that are standard to the industry also come with the predefined company template.  Some of the predefined companies within the Premier industry specific editions are:
  • Dental Practice  
  • Veterinary Practice  
  • Contractor Business
  • Architecture Firm 
  • Consulting Business
  • Engineering Firm 
  • Interior Design Firm
  • Graphic Design/Advertising agency
  • Law firm
  • More examples listed in the image
• QuickBooks help documentation is available throughout the software.  With help menus,  "How do I" menus on every window, and QuickBooks tips for your industry,  computerizing your business or changing accounting software is not such a daunting a task.  Training through seminars, books, or with on-site or remote assistance by a Certified QuickBooks Pro advisor  is still recommended.  But, with QuickBooks Premier you can get started immediately with the help menu that appears after completing the set-up wizard. For example here is a sampling of what the help menu has to offer:
  • Finish your company setup
  • Choose the right sales form for your business
  • Learn how to bill a customer.
  • How QuickBooks terminology applies to your business
  • Common mistakes new users sometimes make
  • Customize the way QuickBooks looks
  • Practice using QuickBooks

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2009 QuickBooks Contractor Premier edition
key features:

2009 QuickBooks Contracting Edition

• Manage and track job progress throughout the job
• Add and track change orders to a job estimate. Easily add comments.
• Generate  purchase orders from estimates
• Create invoices directly from the estimate
• Email invoices, estimates and purchase orders
• Contractor menu and navigator put the contractor functions you use most often in one single convenient place.  With an easy to understand interface that helps users understand the necessary transactions to record the  end to end workflow of your business.
• Contractor specific help. Help menus for job costing and estimating
• 15+ job costing reports  (expenses not assigned to a job report is especially useful in getting paid for all job costs)
• Contractor tips for using QuickBooks
• Practice company with 3 years of data
• Employee time tracking
• Job costing made easy
• Price levels now show up on estimates.
• Keep all your Job details in one place
• Purchase and sell the same item in different units of measure. Pricing for the multiple units of measure is based on the base item price which is the smallest unit of measure.
• Key contractor activities are just one click away
• Contractors edition will now keep track of when Vendors (subcontractors) workers comp certificate of insurance expires. QuickBooks and will let you know when entering a transaction to that vendor if there is an expired workers comp certificate on file.
• Easy to setup, learn and use
  • A predefined contractor company file has been customized for contractors. It includes a starter item list, job phases, a specialized chart of accounts, a list of classes for categorizing and tracking job costs
    The accounts and classes provide the optimum set-up for job management reports. With the predefined  set-up it is possible to compare your estimates with actual expenses by job phase without creating a nightmare of detail within the chart of accounts.  The set-up wizard will ask you to fine tune the preferences to your needs.
  • A getting started with Quickbooks for contractors is the first window that appears once you have created your company file.  It provides the industry specific help:
    •  Learn how to create estimates, invoices and change orders
    • Learn how to use job cost reports
    • Help setting up a predefined company
  • Predefined sales forms with step by step help choosing the right form and learning when is the right time to use each form.

The contractors version contains more than 100 reports including the following Job Cost Reports:

• Expenses Not Assigned to Jobs
• Unpaid Bills by Job
• Unpaid Job Bills by Vendor
• Job Costs by Vendor
• Job Costs Detail
• Billed/Unbilled hours by Person and by Job and by Activity
• Open purchase orders by Vendor

Each report can be filtered for just information needed. In addition, all reports can be exported to excel with the click of one button (with the same headers and creating formulas).  Once in excel, headers, column headings, and formulas may be changed or merged with additional information.

QuickBooks Premier does a great job with job costing, progress billing, time and material billing. The estimate form, inventory tracking, unbilled time report, ease of tracking change orders,  printing 1099's for subcontractors are just a few features that make this an excellent choice for contractors with limited office staff . Once the company moves forward with full time employees devoted just to purchasing, or estimating, or project managing, and / or warehouse management it is time to dive into a heavy duty contractor software that can offer scheduling, budgeting and other project management features. Master Builder (an Intuit software) has included these additional features and is also a more robust software which can handle the additional transactions without slowing down your system.
 

Click here for Great tips on getting the most out of your Contractors edition.

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Health Care Practices

The product is not present on Intuit's Web sites, or in retail stores, because customers with a healthcare practice have indicated that they want a healthcare-specific version of QuickBooks to offer practice management capabilities, or integrate with their existing practice management systems. QuickBooks does not offer this functionality, and does not integrate with practice management software applications. For this reason, it is not being actively promoted with  financial software products.

Consider purchasing the QuickBooks Accountant Premier Edition.  The accountant edition includes all the predefined company files that  are included in each of the industry specific editions of QuickBooks Premier.  There are two predefined health care practice company templates (Dental Practices and Veterinary Practices) that have the preferences, list items and chart of accounts customized to these medical practices. There is also a sample medical company with one year of transactions for QuickBooks users to learn from.  If the two templates (Vet & Dental) do not work for you  (it takes only 10 minutes to set one up so you can review it), the set up wizard offers standard chart of accounts for general healthcare companies.  Help for medical practices still exist in QuickBooks Premier Accountants Edition.  It is a  bit tricky to get to, so write this down for future reference:

Under the help menu > select accountant help > scroll down to the bottom > select industry specific features help> click on healthcare and all the tips and tricks that existed in the Health Care edition is available to help you get started on track.

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2009 QuickBooks Manufacturer and Wholesaler Premier edition key features:

2009 QuickBooks Manufacturing and Wholesale Edition

For:

• Manufacturers who work with custom or made to stock jobs
• Wholesalers distributors who work with durable or non durable goods
• Combination companies that that manufacture and wholesale

Features

• Create sales order and work orders for items your customer wants to purchase. Backordered column has been added to the sales order to indicate fulfilled and still open quantities. Sales order fulfillment worksheet (window) shows all open orders  based on criteria important to you such as oldest orders.
• Click on create invoice (from a sales order) to see what orders can be filled and what items must be backordered.
• Can track inventory items on order and create  purchase orders for exactly the amount needed to fill the order. Available-to-promise window where you can review how much of an inventory item  is on hand, how much has been committed to customers, expected on new POs and how much is pending for builds.
• Generate packing slips and invoices together with one click
• Generate a work order from the sales order
• Integrates with Microsoft Word to for use with customized forms for return material authorization forms, damaged goods report, and nonconforming material report and  physical inventory worksheets
• Manage inventory more accurately.  Track individual inventory items and items that you assemble and add labor & overhead costs (standard costs)
• Purchase and sell the same item in different units of measure. Pricing for the multiple units of measure is based on the base item price which is the smallest unit of measure.
• Customize price levels per item, by dollar amount, for any customer. Set custom prices for items that are associated with different customers or jobs.  Or set up to 100 fixed percentage  price levels. Increase or decrease prices of all items for a particular customer or job by a fixed percentage. Pick and choose the right price level by item for each customer. If needed, prices can be manually adjusted when creating a sales form.
• This version of QuickBooks Premier has more than 10 manufacturing and wholesale specific reports.
  • Sales by customer type
  • Sales by representative detail
  • Sales by product
  • Inventory reorder by vendor
  • Open purchase orders by item
  • Open sales orders by item
  • Sales volume by customer
  • Inventory and profitability report
  • Sales by class and item type
  • Inventory reorder report by vendor
  • Physical Inventory worksheet

  Each report can be filtered for  only  information you need to see. In addition, all reports can be exported to excel with the click of one button (retaining all report formatting, column headings and footers) Once in excel,  change  any cell as needed.

• Use the expert analysis tool to chart your financial performance over various time periods. Compares and provides in depth analysis over various time periods, including,  trends in profits, sales, liquidity, borrowing, assets and employees.
• Includes manufacturer and wholesaler tips including how to handle drop shipments, working with commissions to sales representatives,  specialized reporting, standing orders, handling retainers and upfront deposits, creating and printing price lists, exporting and importing information,  using subitems to bring order to your item list (including tips on volume pricing, categorizing items in the list,  for identifying different sizes and weights, to track multiple vendors for an item, etc)
• Manufacturer and wholesaler menu and navigator that puts the functions you use most often in one single convenient place.  With and easy to understand interface that helps  QuickBooks users understand the necessary transactions to record the  end to end workflow of your business.
• Employee time tracking
• Job costing made easy
• Keep all your Job details in one place
• Tools for forecasting and creating business plans.
• As opposed to other QuickBooks  Premier Industry specific versions, there is no predefined "shell" company to give a jump start on the set-up. Each wholesaler and manufacturer have different products &  services and departmental  needs which needs to be addressed during the set-up and cannot be "canned" into one package.
  The sample files included in this edition will help to identify what will work best for your company and will speed your set-up:
  • Companies that track summarized sales by products (ie: separate industry specific software used in the company to track the detail
  • Companies that track summarized sales by products and services (ie: separate industry specific software used in the company for invoicing)
  • Companies that tract products and services by individual sales
  • Companies that track just products by individual sales
• The set-up wizard for a new company file simplifies set-up and gets you started on the right footing:. Tools   available for speeding your set-up are .
  • Chart of accounts designed for manufacturers and a chart of accounts designed for wholesalers
  • A practice sample manufacturing business company file and a sample wholesale-distribution business company file. Each have 1 year of transaction data.
  • The getting started window  as described in Why is QuickBooks worth the additional cost is very helpful and includes  step by step help for choosing the right sales form and learning when is the right time to use each form.

QuickBooks Premier Manufacturing and Wholesale Edition 2005 will provide you with the information you need to make the right business decisions.

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2009 QuickBooks Professional Services
Premier Edition
key features:

2009 QuickBooks Professional Services Premier Edition

For Professional Services Firms

Consultants,  Engineers,  Attorneys,  Architecture firms,  Graphic Design/ Advertising firms, 
Interior design firms

Added Features:

• Professional Services Navigator puts professional functions you use most often in a single place. With an easy to understand interface that helps the QuickBooks user understand the transactions needed to record the end to end workflow of your business.
• Getting started is much easier with the help window available after completing  the set-up wizard.  In addition to the help mentioned in Why is QuickBooks worth the additional cost?: this getting started window includes
  • Learn how to track time in QuickBooks
  • Learn how to create proposals and invoices
• Professional Services help includes tips such as how to check for conflict of interest for law practices, tips on setting up case or job  numbers,  learn how jobs can be tracked as compared to the estimates, how to handle upfront deposits and retainers, how to handle trust accounts (for attorneys), how to handle a bad debt, entering credit card charges for project related costs, using purchase orders to track outside consultant bids, how to handle petty cash, best way to track who is referring business, and more.
• Tracks time and automatically turn into an invoice for your client. The software will send an alerts when after creating the invoice  there is still unbilled outstanding time or expenses. QuickBooks Premier now has the functionality to assign different hourly billing rates by item by client.
•  Email invoices to your clients as a pdf file.
•  Invoice forms have a more professional look.  Can add descriptions to the invoices to provide more information to your client
• Over 100 reports plus these industry specific reports that will give greater insight to your business
  • Unbilled expenses by project report
  • Billed and unbilled hours by person
  • Billed and unbilled hours by person and project or activity
  • Open balances by customer/project
  • Project cost details
  • Project status reports
  • Expenses not assigned to projects
  • Billed vs proposal by project
  • Law firms get a client trust ledger report
• Easy to setup, learn and use
  • Several predefined  company files are available to choose from that have  been customized for professional firms. It includes a starter item list, a specialized chart of accounts, a list of classes for categorizing and tracking job costs, plus a sample company file (1 year of transactions)  for the following business types with
    • Architecture firm
    • Consulting Business
    • Engineering firm
    • Interior Design firm
    • Graphic Design firm / Advertising Agency
    • Law firm

  The accounts and classes provide the optimum set-up for job management reports. With the predefined  set-up it is possible to compare your estimates with actual expenses by job phase without creating a nightmare of detail within the chart of accounts.

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2009 QuickBooks NonProfit Premier Edition
key features:

2009 QuickBooks Nonprofit Premier Edition

Key Features

• Nonprofit Navigator puts functions you use most often in a single place. Easy interface designed for Nonprofits using terminology QuickBooks users will understand
• Nonprofits chart of account
• IRS 990 report,  Donation form
• Set up budgets, enter pledges, accept donations and more
• Nonprofit specific reports gives greater insight
  • Biggest Donors/Grants report helps you organize and plan solicitations for major fund raising campaigns.   Send selected names to a nonprofit letter (template included or make up your own)  and print. ( Requires Microsoft Word )
  • Prepare 990 with ease, print the statement of functional expense in the form required to complete an IRS 990.
  • Get a snapshot of all program budgets. Budget vs actual by program/ project report and
  • Keep on top of the organizations finances with the Statement of Financial position
• Includes a unified chart of accounts
• Customized forms that streamline fundraising
• Professionally prewritten letters such as a nonprofit fundraising letter and a thank you letter
• Create budget from existing data.
• As opposed to other QuickBooks  Premier Industry specific versions, there is not a predefined "shell" nonprofit company template available to get a jump start on the set-up.  Nonprofits cover to broad a range of  services and products to boil it down to one set-up type.  The set-up wizard for a new company file simplifies the nonprofit set-up and gets you started on the right footing. The tools available to  speed up the set-up are .
  • Chart of accounts designed for nonprofits
  • A practice sample nonprofit company file with 1 year of transaction data.
  • The getting started window as described in the section  Why is QuickBooks worth the additional cost? is very helpful in getting your feet wet including:
    • The customized online help explains how to set up donors, grants, members (customers), volunteers, dues, programs and projects using classes.
    • The help explains the difference between donations and pledges and how to track in QuickBooks, how to track and collect membership dues
  • Included in the nonprofit edition is a sample nonprofit company with 1 year of transactions.  It becomes especially useful to run reports in the sample file to see how the set-up in the sample file produced the information available:

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