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QuickBooks Timer comes with each
QuickBooks Software Disk.
This software is a time entry
tool for your employees which is imported into your
QuickBooks data and keeps your employees out of
your QuickBooks Data file.
To install the timer, load the disk onto your CD
drive,
from the start menu select run
Type D:\ and then click on browse (your
CD drive may be assigned a different letter)
Double click on the QBTimer folder
Double click on the install.exe file
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As you can see from the picture
the person responsible for the books will need to
export the customer and item list file out weekly
with the updates, the employee needs to import the
lists, enter his/her time data to the new jobs,
export the time to a file, email the file to
the bookkeeper, then the bookkeeper must
import the time.
The few companies that we have seen go this route
found it to be cumbersome and error prone
(duplicate customer names, items set-up, etc). It
is possible to set up guidelines for your employees
to follow to avoid such problems, but using the
timer is not a perfect solution. If
QuickBooks bookkeeping and reports analysis is done
by a single person but you would like the
employee's to be responsible for their time, you
might try the single user version, have the
QuickBooks file residing on the server and have the
employees log into QuickBooks, enter time, and exit
immediately. There is a 3rd party add on that
will close QuickBooks automatically
www.autocloseidle.com for $200 to avoid the problem
of someone working in QuickBooks, getting
sidetracked, which blocks the next person from
using the single user version software.
Another alternative is
purchasing QuickBooks Enterprise Solution is
available from 5-20 simultaneous users starting at
$2,550. Provides the convenience of having everyone
log time into the QuickBooks timesheet without
exporting and importing data. Call and speak to one
of our Certified QuickBooks Advisors for more
information.
You will need to check the
licensing agreement to determine the legality of
loading QuickBooks on more than one computer to
access one QuickBooks company file, one user
at a time. For those concerned about site
licenses problems, try working with RealVNC, a
freeware software that will permit remote access.
Set up one computer as the computer to install
QuickBooks software. Have the employees
access that computer remotely from their desktop to
enter time data. You can limit your employees
to only have access to the timesheet in QuickBooks
without giving them access to the books and records
from the company menu (set-up users).
If you prefer a hassle free
environment, purchase the Multi User version to
minimize problems. It allows for up to 5
users on the system at any one time. Or consider
QuickBooks Enterprise which allows up to
30 users in the system at one time
Alternate
time entry can be achieved using third party
timekeeping systems. One that is particularly
inexpensive, easy to use, and the developer is very
helpful is
www.timersolutions.com
QuickBooks
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