Which QuickBooks® software is right for you?
QuickBooks® is an accounting software developed by Intuit and is used by more than 4 million customers around the world. QuickBooks® comes in desktop versions or online versions. QuickBooks® Pro is for small businesses that have general accounting needs. QuickBooks® Premier is for businesses who have more industry-specific needs and may have more advanced inventory tracking requirements. QuickBooks® Enterprise is the most robust and feature-rich version, with more user permissions and more simultaneous user access, advanced inventory and advanced pricing capabilities and access to more reports. QuickBooks® Online is for any business who wants the freedom of tracking their accounting from anywhere.
QuickBooks® Online is for any business who wants the freedom of tracking their accounting from anywhere at anytime. QuickBooks® Online allows you to work within your QuickBooks from your phone, tablet, or pc.
- Receipt Tracking – Take a picture of your receipts with your phone and upload it straight into QuickBooks.
- Banking Integration – Save time with less data entry. Automatic downloading and categorization of your bank and credit card transactions.
- Automatic Backups – Your accounting data is always safe and secure. You will never again have to worry about data loss from hardware malfunctions with locally hosted accounting software.
- Shared Access – Invite up to two accounting professionals (your accountant and bookkeeper) to work on your QuickBooks file from anywhere without having to send them a copy of the file or worrying about keeping both files updated.
- Simultaneous Access – Up to 3 users with QuickBooks Online Essentials and up to 5 users with QuickBooks® Online Plus.
QuickBooks® Premier is for businesses who have more industry-specific needs and may have more advanced inventory tracking requirements. Premier includes all the same great features that QuickBooks® Pro has and provides forms and reports specific to your industry.
- Industry Specific Forms and Reports – Tailored to fit your business. Industry categories include:
- Manufacturing & Wholesale
- Contractors
- Nonprofits
- Professional Services
- Retailers
- Accountant
- Contractor
- Inventory Center – Manage all your inventory items and track financial data separately by location, department, or business.
- Set Customer Type – Allows grouping of your customers by category and setting different product or service prices by those groups.
- Multi-stage Invoicing – Invoice clients progressively by job phase, time and material, or percentage of completion.
- User permissions – Only allow each user access where you want them to be.
- Sales Order – Keep track of customer orders and any back order of parts that have not shipped yet via Sales Order. Can group Sales Orders together for an individual customer for invoicing.
- More Simultaneous Access – Multiple employees can work on your company file at the same time. Allows up to 2 more simultaneous users (5 total) than QuickBooks® Pro with a multi-user license.
QuickBooks® Enterprise Solutions is the most feature-rich edition of QuickBooks® desktop products for companies with greater needs. It has all the same features that QuickBooks® Pro and Premier have and more. Growing businesses will appreciate the power behind this edition.
- Advanced Reporting – The most customizable report creation. (Silver, Gold, Platinum)
- Enhanced Payroll – Payroll is easy. (Gold and Platinum)
- Advanced Inventory – Prioritize your sales orders and create custom pick lists to get those crucial sales items out the door. Three new inventory reports included are Inventory Valuation Summary, Inventory Stock by Item and Assembly shortage. Mobile bar scanning makes tracking physical inventory a breeze.
- Advanced Pricing – Have better control over your pricing within QuickBooks. Set up pricing for quality discounts, manufacturer markdowns, pre-schedule promotions with future dates and price changes by class.
- Handle Larger Company Files – Greater storage capacity in this edition. Customer, Vendor, Employee, Item lists will max out at 14,500 in Pro/Premier and the file will start to run slow. In Enterprise, the lists can handle over 100,000+ list items.
- Open Two Company Files – Save time from logging in and out of each company file. Get to the data you need faster.
- User Permissions – More user permissions. Divide common tasks per users by creating Custom User roles and assigning users to those roles.
- Even More Simultaneous Access – Allows from 1-10 simultaneous users or up to 30 simultaneous users of QuickBooks Enterprise with a multi-user license.
QuickBooks® Software
QuickBooks® 2023 provides standard accounting and business tools for organizing your finances with ease. Start fast and get help when you need it with built-in tutorials, onscreen help, and free unlimited QuickBooks self-help support. As always, your satisfaction is guaranteed or your money back!
#1 Accounting Software
With more than three million users, QuickBooks is the most widely used small-business accounting software. It’s recommended by accountants over any other product. More than 20-year history of continuous improvement assures you of the simplest, most flexible software for your business. QuickBooks is the financial-management solution recommended by more accountants than any other, and Intuit guarantees your satisfaction or your money back.
Official Comparison Chart
Manage the finances of your entire business
Accounting tasks, payroll¹, and routine paperwork are made easier with the new home page that lets you manage your entire business on a single screen. Boost efficiency with direct access to key tasks and information, Time Tracker¹ lets you track hours from anywhere, using a time-sheet on the Web; download an entire set of time-sheets from QuickBooks in one easy step. Improved Payroll¹ Center, which now has a review, confirm and submit process that provides full confirmation of payroll scheduling. Shipping Manager, at no extra charge, converts sales receipts or invoices into pre-filled FedEx or UPS shipping labels and forms, complete with tracking numbers and bar codes. Track business loans and fixed assets such as computers and other equipment, right along with your other financial data. QuickBooks® automatically reminds users to include related expenses like vehicle expenses and job-related mileage. Import customers, vendors, items from Excel, or enter them on-the-fly as you pay bills and record sales. Help is available from QuickBooks® Support, on-screen help, and active forums at Intuit’s website where other businesses like yours share advice, make it easy to ask questions, and one-on-one support & training is available here from our Certified QuickBooks® Pro Advisors 800-216-0763.
Pay bills, print checks, track expenses, manage payroll¹, create customized estimates, invoices, purchase orders, and reports. Advanced tools help you customize forms with your company logo and additional information, such as terms or the types of credit cards you accept. You can even add text comments like notes, terms, conditions, transaction details and total customer balances.
Monitor time and job costs: Track expenses automatically as you pay bills. Create estimates and invoices in seconds. QuickBooks Pro comes with pre-designed reports to help you make better business decisions. Get the totals you need for tax forms instantly, see profit and loss, view inventory on hand, and more.
Integrate with Office
Merge QuickBooks data with Microsoft Word: QuickBooks® comes with a variety of customer and vendor letters that you can create using Microsoft Word that merge information from QuickBooks®, such as customer name, address, and current balance. Share data easily with Excel, Word, and Outlook; easily convert Peachtree data to QuickBooks®.
Differences between QuickBooks Premier and QuickBooks Online
Features found in QuickBooks Premier & QuickBooks Pro | All QuickBooks Premier & Enterprise Versions | QuickBooks Online | ||
| Estimates, Invoicing, track receivables, write checks, sales tax, financial reports customize invoices | x | x | ||
| Payroll management (additional subscription fees apply) | x | x | ||
| Accounts payable, purchase orders, inventory tracking, robust reporting, Download banking and credit card transactions, password protect closing date, Import from Quicken, Class/Departmental tracking, customize forms, Undo reconciliations, print packing lists, and labels, add users, track mileage, track loans/interest, track employee time.¹QuickBooks tax tables/PR Forms are sold purchased separately. | x | x | ||
| E-mail sales orders from within QuickBooks | x | |||
| Balance Sheet by Class | x | |||
| Tracks sales orders, inventory components, and finished goods or “assemblies” (bill of material). Create PO’s from Sales orders – great for drop ship orders. Create invoices from Sales orders | x | |||
| Create forecasts and business plans and budgets in QuickBooks | x | |||
| Customize pricing – up to 100 different price levels (discounted or premium added as % to base price | x | |||
| Customize prices – up to 100 different prices levels per item by percent. Now you can assign a custom price for each item per customer. Use for a customer name or to a customer group | x | |||
| Assign customized billing rates per service by Employee/Vendor | x | |||
| Auto reverse journal entries and you can set QuickBooks to automatically repeat the text in the Memo field of the first line of the entry in each subsequent line, set JEs number automatically | x | |||
| Remote access to your QuickBooks from any computer with hi-speed access. | x | |||
| Export report templates (useful when setting up sister companies or for accountants creating report templates for clients) | x | |||
| Print shipping labels from invoices, improved print for packing slips | x | |||
| Email invoices, statements, estimates, POs, sales receipts, credit memos, reports ** Email in QuickBooks requires Outlook set-up on your computer | x | x | ||
| Job costing, time tracking by job | x | |||
| Flexible customer statements | x | |||
| Simultaneous multi-user QuickBooks option available (additional cost may apply) | x | x | ||
| Integrates with Microsoft products including Excel and Word plus capable of integration with 3rd party add-on software for greater efficiency | x | x | ||
| Calculate and track loans with loan manager | x | |||
| Export memorized report templates (a feature you would want if you are working with several company data files and would like to copy a memorized report from one data file to another). Although Pro does not export memorize report templates, you will be able to import memorized reports created by your accountant. | x | |||
| Vehicle mileage tracker | x | |||
| Export to Excel, creates letters and envelopes in word using QuickBooks data | x | |||
| Industry-specific versions with special features added – see below | x | |||
| Reprint any prior period bank reconciliation | x | x | ||
| Batch Invoicing for Time and Expense- Invoice time and expenses from a single list without | x | |||
| Inventory Center | x | |||
| Unit of Measure- track purchases in one measurable unit while selling in another unit of measure | x | |||
| Closing date exception report | x | |||
| Sort QuickBooks Receive payment screen by name, invoice number, balance due for easy payment application. (Enterprise Only) | x | |||
All desktop QuickBooks® software comes with a 60-Day Money-Back Guarantee. Try QuickBooks 2023 software for 60 days, if you are not satisfied, return it with a dated receipt for a full refund of the purchase price.
QuickBooks Installation Instructions – Stand Alone & Networked Computers